POYNINGS PARISH COUNCILClerk to the Council Mrs Nicki Cutress The Street Poynings West Sussex BN45 7AQTel: 01273 857221UNCONFIRMED
Minutes of the meeting of Poynings Parish Council held in the Village Hall on Tuesday 7th November 2006 at 7pm
Present: Mr Mark Lee Chairman Mr Les Lowin Vice Chairman Ms Sheila Marshall Mr Malcolm Johnson
Mrs Nicki Cutress Clerk to the Council Mr Peter Griffiths County Councillor Cllr Edward King Chair of MSDC No apologies were received
Four members of the public attended.
Mark Lee welcomed Cllr Edward King to our Parish Council Meeting. Cllr King explained that his mission as Chairman of MSDC was to visit all parishes within Mid Sussex during his time in office. He felt that outlying parishes within Mid Sussex often felt remote from the hub-bub of Haywards Heath and he was keen to meet all parish councillors and listen to any problems that they thought should be aired. LL asked how he came to be Chair, and Cllr King explained that it was an elected post for 2 years. Previously he was an elected member of the District Council. ML mentioned that planning was the single biggest issue that we as a Council have with MSDC. EK said that 90% of all applications were dealt with by planning officers who have to follow local planning rules. EK said that the government ordain that all applications are dealt with within 8 weeks, (large applications within 13 weeks) and that we must continue to make representations to the district council. He also said that the work that SM is doing towards the Parish Plan could be beneficial to any future planning issues. EK has enjoyed his visits to all the Parishes, and thanked the Council for making him welcome.
1. Minutes The Minutes of the last meeting, as circulated, were approved and duly signed by the Chairman.
2. Matters Arising (a) Finger Posts WSCC has advised that they are waiting for news regarding the costing of fixing / replacing the fingerposts.
(b) Village Sign The Clerk has sent a letter and application to Peter Griffiths regarding the possible grant funding towards the cost of the Village Sign. MJ asked the Council for a deposit of £700 so that he is able to start the project. LL proposed that the Council agree to this request, SM seconded this.
(c) Vacancy Following the resignation of Julia Lewis, the Clerk confirmed that as it is less than 6 months until the elections in May 2007 there was no need to co-opt a new member to the Parish Council. The Council can legally function with just four councillors.
(d) Fireworks An excellent display this year coupled with perfect weather conditions. Funds collected on the night were less than the cost, but the Royal Oak contributed £150 towards the shortfall with the Parish Council picking up the remainder of the outstanding amount. Huge thanks to Phil and Helen at Forge Garage for all their hard work and also a vote of thanks to Mark for the use of his field again!! The Clerk will place a notice in the notice boards summarising the amount of money spent on fireworks and the total amount of monies raised. It was agreed to book the fireworks for the same weekend next year.
3. Planning (a) Devils Dyke Car Park – 3 non-illuminated signs – passed by MSDC (b) Devils Dyke Car Park – traffic improvements – passed by MSDC (c) Royal Oak – additional ductwork – application withdrawn. (d) Summerdown – removal of existing timber stables and replacing with brick workshop – passed by MSDC (e) Rushfields – realignment of drive and extended plant growing and sales area – passed by MSDC
4. Expenditure The following amounts were authorised by LL and seconded by SM for the period September and October 2006. Date Payee Amount 5.9.06 CPRE – Subscription £26.00 4.10.06 Mazars – Audit fee £58.75 4.10.06 Simon Zec August maintenance £130.00 4.10.06 N Cutress ¼ salary – July – September £200.00 TOTAL £414.75
Income for September and October 2006
29.9.06 MSDC _ Precept £1373.00 4.10.06 Burial Fee – Short £40.00 TOTAL £1413.00
5. Any Other Business (a) Roundabout SM had obtained some wild daffodil bulbs for the roundabout. It was proposed by LL that she be reimbursed for the cost of these.
(b) Notice board MJ asked ML whether he had managed to acquire some posts from the South Downs Conservation Board to enable himself and Kyas Sheppard to fix the notice board. ML is also to speak to SDCB re. repairing the stile behind the school.
(c) Causeway MJ said that causeway needed cutting back as the brambles were getting overgrown again. The Clerk will mention this to Simon together with the pathway alongside Pond Bey.
(d ) Village Cups Bob Powell returned to the Parish Council the Horticulture Cup and Baby Cup. The Council will decide what to do with them.
6. Dates for 2007. The following dates were confirmed for 2007. 9th January 6th March 8th May 3rd July 4th September 6th November
The Meeting closed at 8.30pm.
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